The Vice-President for Operations is a two-year elected position.  The Vice-President for Operations serves as the recorder of all ASPE official business, maintains the official records of the organization, and oversees all procedural aspects of the organization.

Functions:

• Participates as a member of the Board of Directors attending monthly Board of Director (BOD) meetings and special meetings as scheduled, both onsite (2-3 per year) and via teleconferencing.
• Participates as a member of the ASPE Executive Committee, attending monthly meetings via teleconferencing.
• Assists the President in planning agendas for all BOD and Executive Board meetings, including those held in conjunction with the annual conference or other professional meetings (AAMC, Ottawa, etc).
• Tracks organizational projects and activities to ensure that work is being conducted and board reports are made on a regular basis.   
• Assists the President in arranging for all special board meetings (for conference planning, special projects or activities).
• Assists the President in planning the annual Membership Business Meeting held in conjunction with the ASPE annual conference.
• Prepares meeting minutes or notes (whichever is more appropriate) for all Board of Director and Executive Committee meetings, both regular and special.
• Prepares meeting packets (agenda, past minutes, attachments, draft documents) and e-mails them to board members and the association manager at least three days prior to the meeting.  Sends approved minutes to the association manager for placement on the Board-only section of the ASPE website.
• Ensures that all organization operations are conducted in accordance with the ASPE bylaws.
• Conducts the yearly election process as specified in Article VI, Section 6 of the ASPE By-laws, using the slate/ballot developed by the Nominating Committee.
• Handles ASPE correspondence as directed by the BOD or the president.  
• Assists with conference and meeting planning and production.
• Attends ASPE Annual Conferences, Membership Business Meetings, and related Board meetings.
• Attends AAMC annual meetings and other national and/or international medical education meetings, as possible, to promote ASPE.

Skills Required:

Ability to:

• Excellent written and verbal communication skills.
• Excellent organizational abilities for file set-up and maintenance.
• Ability to set objectives and develop action plans.
• Ability to capture and record official ASPE business, disseminating it as necessary in a timely and routine manner.
• Attention to carry out elections and other projects in a timely and efficient manner.